Business Administrator

Job Title

Business Administrator

Job ID

280980

Job Location

Bangalore

Description

It takes a dream to create a successful business idea....It takes people to make dreams a reality.

Working at the IKEA Group means that you are part of an inspiring, fun and fast-paced environment. We’re the world’s largest home furnishing retailer, with 155,000 co-workers and operations in 43 countries, but we value working in a non-bureaucratic way. Here you can always be yourself. In fact, we actively encourage it! At IKEA, we respect each other, our differences and are open to everyone making a contribution. So no matter where you work in the world, you’ll most likely rub shoulders with a diverse group of people – with different backgrounds, special skills and a quirky sense of humour.

We offer exceptional career and learning possibilities at IKEA. Our co-workers are encouraged to try different roles, and many change between functions and countries several times in their careers. You can design your own career path according to your development plan and future goals. We believe in every co-worker’s ability to develop. Because as you grow, IKEA grows too. To start growing with IKEA, take a look at our different roles and available jobs.

We are currently looking for a Business Administrator to join our IKEA India team in Bangalore.

PURPOSE OF FUNCTION:

  • The function- Purchase in Operations

    Implementing and executing strategies within purchasing in a country.

    PURPOSE OF JOB:

    Support the implementation and manage & improve phase of the purchase process with iShop implementation, contract administration, supplier management. (user compliance covered by compliance specialist).

    ASSIGNMENT:

  • Act as country specialist in supplier implementation in iShop – reject and approve new supplier requests (gatekeeper). Keep close dialogue with IKEA IMS Service Centre and Shared Services for content and supplier issues.

  • Act as country specialist for the Content Workbench system; create and maintain content, upload catalogs, support other IKEA business units in creating high quality content, secure content quality for all products & services.

  • Act as country specialist for iShop logon/start page updating tool – maintain an up-to-date iShop start page.

  • Contract administration: preparing content in contract template, uploading and administrating contracts in tool.

  • Supplier administration and management; contact window for suppliers regarding updates to products and services, monitoring suppliers' performance and propose corrective actions.

  • Look for improvement opportunities and ways to simplify our ways of working.

  • Build relationships with IKEA IMS teams, Shared Service Centre, Stakeholders, Users and Suppliers.

    COMPETENCES:

  • Good understanding of IKEA IMS' ways of working including the purchase process and how to a contribute to a satisfactory user experience.

  • Good knowledge of tools such as iShop, content workbench, Advantum.

  • Can handle basic analysis of information and identify improvement opportunities.

  • Good at presenting information in a simple and structured way.

  • Have higher education in business, finance, administration or similar.

  • Fluent in both spoken and written English

  • Good knowledge in MS Office tools

  • Interest to work together in a team, supporting others, and together reaching results

  • Enjoy working with details and comfortable working with routine tasks

  • Meeting deadlines

  • Desire to find new improvement opportunities and make it happen through engaging and motivating people.

    CAPABILITIES:

  • Strong relationship building and communication skills with purchase team, stakeholders, users and suppliers.

  • Ability to multi-task, prioritise and meet strict deadline.

  • Capable of being service minded

  • Methodical and structured, detail oriented with great administrative and organisational skills

  • Take personal leadership for the area of responsibility and develop own competence to meet future needs

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